Details entered at the point of deployment can be retrospectively amended by selecting Amend Deployment on the deployment screen.
Deployments to be amended can also be found using the My Approvals functionality outlined in Amending Deployments.
Several aspects of the deployment can be amended.
The first screen allows you to amend any Payment Details, including the Charge Amount if the user wants extra funds on the virtual card number to cover additional charges for the hotel stay.
NB. The card pool cannot be amended. If you need to change the deployment for another card pool, you must create a new deployment from that card pool.
Any details specific to the deployment type can also be amended. In the instance demonstrated below, an Accommodation deployment is being amended.
In the example below, the Payment Restrictions have been amended to reflect the increased Charge Amount.
Changing the Date Range for the deployment will amend the charge date range on the deployment to cover the 14 days immediately following the check-in and check-out dates.
If immediate purchase is required, tick the Advanced Purchase box.
Amend any Custom Data Fields that are set up for your card pool.
NB. Please note that all fields marked with an asterix are mandatory and the deployment can not be completed until all mandatory fields have been populated.
NB. Please also note that where WebPay™ has been set up to validate the format of Custom Data Fields, any amendments will be subject to the format validation. If the format of the fields entered does not comply with your requirements, WebPay™ will not allow the deployment to be completed. For more information on Custom Data Fields validation, please see Mandatory Fields format.
Select Commit Amendment. Once the amendment is complete you will be directed to the deployment screen containing updated details for that deployment.
All changes to the deployment are then reflected in the Audit History for that deployment.