For each type of deployment, rather than having to enter the details of the booking that you wish to pay for, WebPay™ allows users to retrieve the details of a live Air or Rail PNR to automatically populate the deployment detail screens. The examples below are for accommodation deployment.
NB. Please note that Conferma only supports PNR retrievals for Amadeus, Galileo and Sabre for Hotel Deployments and Galileo and Sabre for Air Deployments. The PNR must be live. WebPay™ will not retrieve any PNRs that have expired or are not valid.
Retrieve Hotel PNRs
Once you have selected the deployment type from the home screen, select the Company from the dropdown on the Payment Details page.
Select the Retrieve PNR link that appears.
Enter the PNR for your booking into the field and select Retrieve.
WebPay™ will then automatically retrieve all details contained in the PNR for that booking.
Where the PNR contains more than one segment, as displayed below, click Select Segment to choose the segment that you wish to work with.
WebPay™ automatically retrieves the Payment Details for that segment.
Enter an optional Reference if you have one. If no Reference is entered WebPay™ will automatically generate a unique reference.
WebPay™ also draws from the information contained in the PNR to automatically populate the Accommodation Details screen.
Complete any required fields that have not been covered in the PNR.
Any Custom Date Fields contained in the PNR are captured by WebPay™
NB. Please note that the ability to capture the custom data fields within the PNR must be set up by Conferma according to your requirements. For further information please contact Conferma Support.
To add further Additional Information fields, select the Need another field? link and complete your own customised data fields that will be captured by the virtual card and available in back-end reporting processes.
Select Get Card!
All the deployment details are then displayed on the card deployment screen, including a visual representation of the
Virtual Card Number (VCN) allocated to the Deployment, as well as the Expiry Date, Cardholder Name and three-digit CVV2 number.
By hovering the mouse over the payment details, WebPay™ allows you to copy the data and then paste it into another online interface such as a booking or procurement website. WebPay™ also allows you to copy and paste the VCN without spaces. For more information please see Faxing accommodation deployment details
Click on the icon to open a pop-up window of the VCN image and Deployment details.
Please note that the Deployment will not be marked as completed in WebPay™ until a Supplier Reference has been added. Enter the Supplier Reference and select Submit.
To send a fax communication to the hotel follow the instructions in Faxing accommodation deployment details– please note that this is for Accommodation deployments only.
Retrieve Air PNRs
Please note that WebPay™ currently only supports the retrieve PNR functionality for Air for Galileo and Sabre.
Having selected the Air Deployment icon from the Home screen, select the Card Pool and Retrieve PNR.
Enter the PNR, Platform and Profile that you wish to retrieve. Only Platforms that have been configured will be retrieved.
All segments for that PNR are then displayed in WebPay™.
Click Select Price Quote to choose the Price Quote for the Deployment that you are creating.
NB. Please note that in order to configure this functionality for your agency, Conferma will require your agency’s Pseudo City Code in order to be able to read PNRs. To have this functionality enabled for your agency, please raise a ticket with Conferma Support
Once the Custom Data Fields have been completed, WebPay™ displays the details for that Deployment.
To write the air segment into an existing PNR, select Add To Existing PNR.