From the Transactions tab, you can search for specific transactions, groups of transactions, or transactions over a specific date range.
Select a Spend Type, or leave blank to view all spend types. If you select a Card Pool, you can also select a Statement Reference from the dropdown list.
You can search for a specific transaction using the unique Transaction Id or Deployment Id if you know it.
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Transaction Id is the unique number assigned by Conferma Pay Online to the transaction when it is received from the issuer and imported into the system.
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Deployment Id is assigned when the Virtual Card Number is generated.
Narrative refers to the text that is provided by the merchant when the transaction is processed – this is the same narrative that appears on the statement you receive from the bank. This field allows you to search for a transaction using the merchant name.
Date Range restricts the search to transactions processed within the defined period. You can choose dates from the pop-out calendar or type them into the field. Date range is restricted to a 3 month period.
Adding the Last 4 Digits of the Virtual Card Number (VCN) or the Authorisation Code used by the hotel will retrieve all transactions charged to that VCN.
You can also use the additional filters to transactions to restrict results to those that have already been matched to a deployment, an Invoice/Folio has been manually added into Conferma Pay Snap or Reconciled where a transaction has been matched to a deployment and an invoice added or marked as “not required”.
The default search option is Both for all three criteria. This search criteria will be retained for future searches until amended.
Click Search and a list of matching results will be returned:
Search Results:
|
Field |
Description |
|---|---|
|
Transaction ID |
The unique identifier that Conferma Pay Online assigns to each transaction when uploaded into the system. |
|
Date |
The date that the Virtual Card Number was charged by the merchant. |
|
Category |
The category that the transaction falls under, based on the merchant category code. |
|
Narrative |
This is usually the name of the merchant and refers to the text that is provided by the merchant when the transaction is processed. |
|
Card |
The last four digits of the Virtual Card Number used to settle the transaction. |
|
Full Amount |
The amount that has been charged to the card and currency. |
|
Matched |
A tick icon |
|
Unreconciled Amount |
Any Unreconciled Amounts indicate the difference between the Transaction Amount and the total value of the Invoice created. If the Unreconciled Amount is green this indicates that the Transaction has been fully reconciled (i.e. matched to a deployment and an invoice/folio added or manually marked as invoice not required). |
To export the search results into an Excel spreadsheet (.csv format), click the Download link below the results table.
Click a specific transaction in Conferma Pay Snap to see further information about that transaction.
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Field |
Description |
|---|---|
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Transaction Amount |
In local currency. |
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Statement Amount |
In the currency the account was set up in. |
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Statement Ref |
Specifies which statement the transaction can be found in. If it is ‘not set’ the transaction is in the current period and has not yet been allocated to a statement. |
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Matching State |
Will show as Automatic or Manual. Automatic – This will be the majority of your transactions and means that the transaction has auto matched to the deployment without any manual intervention. Manual – This means that the transaction has been manually linked to a deployment by a Conferma Pay Snap user. Clicking here will provide detail of the user and the date and time that the match took place. |
If the transaction has been matched to a deployment, the details of the deployment are shown in a second pane.
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Deployment ID
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Type of spend the card was created for
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Date the card was created
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Name of the Supplier as provided in the booking platform
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Date range for spend the card was created for
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The last 4 digits of the card number
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The Number of transactions matched to the deployment
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The total amount deployed at time of booking.
The top pane is the viewing pane. To see more detail of the deployment select View Deployment, the details will then show in the viewing pane.